Coalition of Oak Ridge Retired Employees
Minutes of Board Meeting on February 19, 2014, 10:00 a.m.
Oak Ridge Senior Center
Present: Mike Bradshaw, Shirley Cates, Steve Cates, Charlene Edwards, Judy Kibbe, Dave Mason, Joe McGrory, Ken Moore, Dwight Morrow, Pete Peterson, Dave Reichle, Jim Rogers, Joe Setaro, Mary Helen Rose, Dub Shults, Steve Stow, Dave Whitehead, Garry Whitley, Mike Willard, Bob Worrell.
Absent: Bob Hightower, Ross Toedte, Mary Jane White.
1. Call to Order. President Dave Mason called the meeting to order at 10:00 a.m.
2. Approval of Minutes. Minutes of the January 15 Board meeting were approved as written.
3. Treasurer’s Report. Mary Helen Rose highlighted the report, copies of which had been distributed. There was one new Contributing Member in January. The balance on hand at end of January was $24,459.88, with 3,560 Contributing Members.
a. Auditor’s Report. Ken Moore reviewed his annual audit of the Treasurer’s records (copies were distributed prior to the meeting). His opinion was that the consolidated financial records represent fairly the financial position of CORRE as of December 31, 2013, in conformance with Generally Accepted Accounting principles. His report included an analysis of income and expenses and a summary for the years 2005 to 2013, showing a net loss every year. Biggest expense is cost of CORRE’s annual meeting and the paper newsletter that is sent to all Contributing Members prior to the meeting.
4. Contractor Contacts.
a. URS/CH2M Oak Ridge LLC (UCOR) (Pete Peterson/Dwight Morrow). Peterson reported that he, Dave Mason, and Dwight Morrow have a meeting scheduled with UCOR’s Dana Sauls and Dom Samsota on February 26 at 1:30. Starting February 4, UCOR Health and Welfare Plans Administration was out-sourced to Mercer Single Source One. All medical, dental, life, vision, and disability questions will go to their call center by telephone or email.
b. National Strategic Protective Services (NSPS) (Mike Bradshaw/Jim Rogers). Bradshaw reported that he, Dave Mason, and Jim Rogers recently met with NSPS General Manager Mike Voce. It was agreed that they will meet on a quarterly basis. Bradshaw thinks he can get retiree information from NSPS.
c. Y-12 (Bob Worrell/Ken Moore). Garry Whitley reported that he and Dave Mason met recently with Pam Williamson (a get-acquainted visit for Mason). Worrell stated that he has a call in to get an update on pension values. He, Dave Mason, and Ken Moore will meet with Williamson on a quarterly basis.
d. ORNL (Dub Shults/Mike Willard). Shults reported that he talked with Mark Keck and learned that their annual report is due out no later than April 30. Willard stated that he talked last week to Scott McIntyre, who stated that the ORNL Benefits Advisory Committee has been discontinued. Dave Mason had a communication stating that Extend Health will become Towers Watson’s One-Exchange. There will be no changes in costs, only a name change. Letters regarding the change will be sent by ORNL, so no action is needed by CORRE.
5. Governmental Contacts (Joe McGrory). McGrory had nothing to report.
Dub Shults reported that he and Dave Mason met recently with Helen Hardin of Congressman Fleishman’s office, who told them that she has spoken to Ingrid Kolb at DOE-HQ recently about our requests.
6. Committee Reports.
a. Communications (Judy Kibbe). Kibbe stated that a representative from the new Y-12 YES club would like to come to our meeting next month to take five minutes to inform us about the club, which is for Y-12 employees and retirees and offers discounts on many things. The consensus was to have the person come.
b. Website (Charlene Edwards/Dub Shults). Edwards and Shults still do not have access to the new site to update it. Shults has attempted to contact John Houtari, but will try again.
c. Planning (Garry Whitley). Nothing to report. Whitley was later asked by President Dave Mason (see Item 8 below) to convene the Planning Committee and come up with a plan for accomplishing three things: (1) securing a mentor to help CORRE, (2) resolving spouse option issue, and (3) building a relationship with Y-12 and NSPS management. Whitley should report on progress at our next Board meeting.
d. Health Insurance Issues (Steve Cates). Cates had nothing to report. Cost of Y-12 and ORNL insurance plans was discussed earlier in the meeting. Some Board members stated that they felt that cost is about the same when all factors are considered.
e. Nominations (Mike Bradshwaw). Nothing to report; process will commence soon.
f. Annual Meeting Planning (Dwight Morrow). Nothing to report as yet. Date for the meeting will need to be set soon and the meeting place reserved.
7. Other Business
a. Goals and Objectives. Charlene Edwards distributed copies and highlighted the results of her survey on prioritization of CORRE goals. Of the 18 Board members responding to the survey, all noted that resolving the spouse option issue was in their top 5 priorities. Doing our homework with political candidates, securing a mentor to help CORRE, and building relationships with Y-12 and NSPS management received high-priority rankings by at least half of the respondents. Finishing the new CORRE website also ranked high.
b. Mike Bradshaw asked about the status of the letter that Dub Shults submitted sometime ago to Knoxville News Sentinel, after sending it to Senator Alexander. Shults said the Sentinel has never published the letter. Discussion followed on where else to send the letter, and it was decided that Shults should now send it to The Oak Ridger.
8. Adjournment. The meeting adjourned at 10:55.
Mary Helen Rose, CORRE Secretary